June 21, 2007


These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present: Jake Viola, Eric Potvin, Scott Pakulski, Megan Welter, Suzanne Godin, Ralph Cabana, Ralph Baxter, Sr., Dave Brochu, Ellen Brasier, Steve Bailey, Carrie Hall-Indorf, Kathy Germani, Wendy Houlihan, Jeanne Crocker and Polly Ward

1. Welcome – review of agenda

2. Approval of minutes from June 7, 2007

  • Approved

3. Updates from Scott and Dan

  • Harriman working on the marketing graphics
  • i. Review of informational boards – approval sought for web posting
  • The committee reviewed panels developed by Harriman for display on the website
  • Suggestion to show how the funding works out over the phasing
  • Agreement that the panels should be posted to the web site
  • Ask Andy to see if there is a way to track the number of times the site has been visited.
  • ii. “Tour” of 3D model
  • Question about a spot for pole vaulting and discus.
  • Harriman will work on the 3D tour and distribute it for comment between now and the next meeting.

4. Timeline update – next steps

  • Wendy provided a written update that was sent home during the last week of school and posted on the website
  • Carrie brought a list of possible Community groups to contact.
    • Suggestion that the Superintendent’s Office make email contact with those that have email to offer to present at their convenience.
  • Video Tour well underway – need to have some additional parts that address the areas requiring technical expertise. Steve and Scott or Dan will coordinate these updates.
  • Wendy provided copies of some bullets developed by Harriman on why the work is needed to use as the start of a script for meeting presentations.
  • Dave said that using the VFA data we have completely developed – can generate data on the maintenance costs based on the VFA data. Scott will work with Dave on this.
  • Meeting with Dana Anderson, Jim Gailey, Suzanne and Wendy.
    • Dana encouraged us to work with City staff, particularly Pat Cloutier relative to the water issues
    • Jim Gailey said he is hearing concerns about the new gym and the cost of the project.
  • Informational brochure – ask Dan to have something ready for response at the July 19 th meeting.
  • Major focus for July – preparation of materials

5. Other

Next meeting: July 19, 2007 – 6.30 SPHS library