SOUTH PORTLAND SCHOOL DEPARTMENT
SECONDARY SCHOOLS FACILITIES COMMITTEE

June 5, 2008

 

MEETING NOTES                                                                             

These notes were prepared by Megan Welter / Steve Bailey to the best of her / his understanding.  If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present:  Molly Aldrich, Dave Brochu, Ralph Baxter, Jr., Gene Swiger, Ellen Benson, Jake Viola, Kathy Germani, Polly Ward, Ralph Cabana, Randy Martin, Suzanne Godin, Megan Welter, Ralph Baxter, Sr., and Steve Bailey.  Present from Harriman were Dan Cecil and Scott Pakulski.

  • Minutes from May 8, 2008 were approved.
  • Preliminary “conceptual” revised plans for SPHS were viewed:
    • 3 plans were shared: Plan  H, I, J
    • Plans were developed based on an assumption that we can eliminate Beal Gym.
    • The SPHS Concept Design Study was reviewed.
    • Components of three schemes were explored:
      • Scheme H
        • Similar components to prior versions
          • Bus drop-off
          • New gym in same place as Beal for access to fields and parking-- still has separate entrance
          • Parking lot
          • Library is central
          • Emergency loop
          • To get internal circulation, created 2nd circulation loop across courtyard
          • Tennis courts
          • Fields
          • Courtyard
          • Admin stays in same place but level with first floor
        • Cons (-) { These could also be positives}
          • 2 main entrances (off Mt. View & 1 off back) ; one night entrance for events, one main student entrance
          • No gym space in first year (phase 1)
          • A lot of the building constructed in bad soil
        • Pros (+)
          • More parking- almost doubled
          • Cafe & Kitchen adjacent to auditorium
          • Using “grade” from gym--gym floor at same level as field;

These lower spaces (on-grade entrance) can be used for after-hours activities (i.e. Robotics)

          • Kitchen loading is merged with auditorium loading area
          • Picks up additional storage for music
          • No classroom portables
        • Phase I of Scheme H
          • Build Science wing first
          • De-commission/eliminate Beal Gym
          • Build library & cafeteria
          • Impact
            • No gym space in first year
            • Don’t lose classroom space
            • 1st phase is expensive because we have to deal with code issues
            • Taking Beal out reduces the overall construction time
        • Phase II of Scheme H
          •  Renovate 1950’s building
        • Phase III of Scheme H
          • Administration wing
        • Cost savings- Somewhat reduced square footage, simplify level           changes, reduces circulation, somewhat more compact
      • Scheme I
        • No portables
        • Won’t lose gym during construction
        • Able to pull everything into one main entrance.- lobby, administration, library, auditorium
        • Bus loop remains the same
        • Gym is similar to last G scheme gym (same w/art, music, cafe)
        • Lower level--used landscape grades to design advantage
        • Phase 1 of Scheme I
          • Gym, cafeteria, kitchen, admin, science, class
        • Phase 2 of Scheme I
          • Library & classrooms
        • Phase 3 of Scheme I
          • Renovation
        •  Cons (-)
          • Doesn’t reconnect as well back to main part of building
          • Lose efficiencies (stretch new annex to avoid tearing down annex during Phase 1)
        •  Pros (+)
          • Quickest phasing
          • lose library for a year, need portable libraries
          • Only one courtyard
          • More parking then G, fewer then H
          • This is probably “best bang for buck”
          • Visually, it is sunnier because it faces a better angle to get more daylight; provides relief to Mt. View residences because building is away from the street
          • not competing with original building design

 

      • Scheme J
        • Makes use of plan G gym & classroom space
        • Uses lower grades to open classroom spaces
        • Very efficient in terms of use of space
        • Parking-- More & concentrated in one place (comparable to H)
        • Gets everyone to come in (more or less) in same place
        • One courtyard
        • Classrooms would be built over cafeteria (great view)
        • Parent drop off a little further in
        • Grading & accessibility
          •  ½ grade between lobby level & classroom level
          • Level change = money
          • Parking lot would be filled so it is at a higher level
          • Don’t know how many portables will be needed
        • Phase 1 of Scheme J
          •  gym & classrooms
          • tear down annex & gym, build new library & classrooms
        • Pros (+)
          • compacts things along Highland Avenue
          • improves circulation
          • Administration is centrally located
          • No gym loss of time or use
          • Most compact scheme (so far)
          • Might be able to save existing library for the last phase
        •  Cons (-)
          • There will be grade    changes because of the existing building we save
          • Lose library--Might be able to save existing library for the last phase
          • Don’t have same circulation as in Scheme H-- No secondary loop--To get a loop on 3rd floor would have to build over chorus room
        • Considerations:
          • We might want to look at a place for a sky bar across courtyard
          • We might want to look at ways to keep café connected with stage
          • Might want to switch bus & parent drop off loops
          • What about the marching band practice field? -- Will check with Parks and Rec., Craig Skeffington& Kevin Woodhouse
      • General Comments & Questions
  • Scheme H: Concerned w/ loss of gym use / time
  • Scheme J: Community might support--single entrance & 1 courtyard
  • Scheme J: Concern w/ lack of flow but it’s still best--looks most efficient & compact
  • What is sq. ft comparison between I & J?
  • Can we move the classrooms back in J ( move it closer to Mt. View) 3 stories?  The neighborhood might not like it might seem too imposing.  This would increase circulation & make it more compact.
  • Can we add to the single-loaded corridor along Highland ( 2 stories) to get 8-10 additional classrooms?
  • In Scheme J, have to build science wing first-- if we keep science rooms together
  • Scheme J: like J because more parking
  • Green design-- you have to spend some money up front but there is cost savings, particularly with more expensive geo-thermal heating & cooling.  You have even better savings if it is a year-round building with A/C; Co-generation ; solar panel technology on roof (Dirt cheap!); wind mills; need to make sure we have correct geology to know if geo-thermal is possible (test well is expensive, but we have to know if it’s possible)
  • Move forward only with Schemes I & J (not Scheme H—not compact enough, loss of gym time a major concern, circulation not as efficient).

 

  • Test studies for Middle School site at current Memorial site:
  • Soil testing (map wetland)
  • Inspection of system
  • survey info for site
  • Maintenance needs for 3 buildings- Just considering the physical plant (not educational programming)
    • 1 year
    • 3 year
    • 5 year
    • Dave will prep a report by the September meeting-- not using VFA software, but based on real repair costs

 

  • Communication plan for City Council & Board of Education
      • Monthly updates-- starting in September
      •  Include invitations to specific city people to meetings, to increase communication (i.e. Tex Hauser to talk about other land within city) Will need to do the same thing for the Board of Education
      • Take 5-10 min, at each board meeting—Ralph Baxter, Jr. will do this
      • Binder contents could be kept online- communication
      • Call Press Herald, Forecaster, etc. to provide minutes & agendas of meetings
      • Website update:
        • New minutes & agenda
        • Links to old information have been taken down

6.  Next time:

  • Consider alternative meeting sites? (Agenda item for July 17th).
  • Invite Tex Haueser, City Planner, to explore if other possible building sites exist.
  • At our August meeting, see if Pat Cloutier, Polution Abatement Director, can come speak about water issues at the SPHS site.
  • Jake will try to get another student--good byes and thank you to Coral S. at July meeting.
  • Review revised plans Scheme I & J.

7.  Meeting adjourned at 8:25 p.m.