October 23, 2008





These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.


Present:  Lee Akerley, Steve Bailey, Ralph Baxter, Jr., David Brochu, Ralph Cabana, Dan Cecil, Jeanne Crocker, Kathryn Germani, Suzanne Godin, Randall Martin, Scott Pakulski, Dan Robbins, Gene Swiger, Polly Ward, Megan Welter.


Guests:  Rick Carter, Mike Eastman, Sara Goldberg– School Board; Jay Allen, Roger Allen, Kendall Fassett, Ted Hellier, Patti Smith, Adam Perron – Public.



Community Dialogue


Steve Bailey introduced the Community Dialogue and talked about the work that has been done since last winter.


Question: What else should we be considering?

1)      What will the marketing plan for this project be?

a)      Getting  people to attend information meetings

b)      Simplicity of presentation of plan is important

i)        What are the costs/what are the benefits – “This is what you get”

c)      How to demonstrate need when over-crowding isn’t the obvious reason

d)     Sales pitch to date has been woefully inadequate

e)      The average person in South Portland views the high school project as a want, not a need

f)       The Committee needs to find someone to do a good job publicizing the project

g)      The public wants to know specifically what the needs are and what the costs are – need to share this information electronically

2)      How is the building going to be used beyond the regular high school program? There is a desire to have the building used by people age 30-90.

a)  South Portland Recreation would be willing to have enrichment classes at SPHS

b)      South Portland residents will pay for the services they want

c)      The building needs to be set up to welcome community use

i)        Must be able to close off certain parts of the building so that the community can use parts of the building

ii)      Part of the “Community Part” of the building should include a branch of the public library.

3)      Cost remains a huge concern

a)      What is the impact on a homeowner’s taxes?

i)        Need to explore the cost of not building the new/renovated high school.

b)      Need to put the cost impact in understandable terms – a percent or dollar amount

4)      1-3-5 year maintenance projects cannot come out of the operating budget.

a)      How will the costs be different if we bond for 1-3-5 year needs as compared to bonding for the high school all at once?

5)      In these economic times, we need to show that “green” is not only the right thing to do, but also the fiscally responsible thing to do.

a)      Alternate sources of energy – LEED Certification


Committee Meeting


1)      Welcome – Agenda was revised on Tuesday, October 21, 2008.

2)      Minutes of 10/9/08 SSFC Meeting

a)      Approved

3)      Verification of Survey Questions for November Election Window:

a)      Surveys to be bulk mailed to citizens who voted absentee this election.

b)      Utilizing energy efficient/”green” technologies

i)        Question #3: Would you support an energy efficient/”green” building that adds to the cost of the project, but reduces long-term energy costs?

c)      Regarding Priority Items – Water

i)        Change “Water Issues” to “Water/Drainage Needs – Water/drainage problems, DEP regulations, environmental permitting, storm-water drainage.”

d)     Who will be at the polls on 11/4 to hand out the surveys:

i)        Carrie Hall-Indorf, Ellen Benson, Susan Adams, Gene Swiger (District 1 after his meeting)

ii)      Ask Molly Aldrich about volunteers – ask at Chalkboard for volunteers

iii)    Rick Carter to contact the PAC people

iv)    Please contact us with names so that we can have people at the polls all day

4)      1-3-5 Year Maintenance/Repair Necessities

a)      Dan Robbins presented a draft 1-3-5 Maintenance Plan for Memorial

i)        The goal is to present a draft Memorial plan for this current (10/23/08) meeting.

ii)      At the next meeting (11/6/08), the Memorial plan will be further refined

(1)   The first draft of the Mahoney plan will be presented.

b)      The Committee needs to show the life expectancy for each of the new systems, e.g. electrical.

i)        The document should indicate that the probable costs are in 2009 dollars. It also needs to include the information that these are “working documents”.

c)      The Mahoney, Memorial and High School plans need to be put together before the Committee begins releasing any of this information to the public.

5)      Site Design Updates

a)      The site plan for the high school has been refined to make sure that the widths of the roads in the new plan are sufficient.

b)      Water treatment and catchment plan has been refined due to the reduction in size of the building, removal of the turf field, and improvements to the technology for underground water treatment.

c)      The site would require 240 below grade wells to provide geothermal energy for the building.

d)     The siting of the tennis courts is still being reviewed.

6)      Green Building Technology

a)      This will be discussed at the November 6, meeting.

7)      Other

a)      The next meeting of the Secondary Schools Facilities Committee will take place on Thursday, November 6, 2008, from 6:30 p.m. to 8:30 p.m. at the South Portland High School library.

i)        Energy Efficiency and Green Technology will be discussed

ii)      A refined 1-3-5 Year Maintenance Plan for Memorial will be presented.

iii)    A draft Maintenance Plan for Mahoney will be presented.