SOUTH PORTLAND SCHOOL DEPARTMENT

SECONDARY SCHOOLS FACILITIES COMMITTEE

December 17, 2009

 

MEETING NOTES

These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present: Steve Bailey, Ralph Baxter, Maxine Beecher, Tom Blake, Dan Cecil, Jeanne Crocker, Kathy Germani, Suzanne Godin, Carrie Hall-Indorf, Ross Little, Greg Marles, Randy Martin, Eric Mills, Dan Robbins, Scott Pakulski, Gene Swiger, Polly Ward, Megan Welter, Kevin Woodhouse

Guests: Susan Adams, Roger Allen, Rick Carter, Jerry McQueeney, Tess Nacelewicz, Peter Stocks, Jake Viola

  1. Minutes of December 3, 2009

• Minutes approved with the addition of Gene Swiger’s name to Committee Members present at the 12/3/09 meeting

  1. Update of meeting with Parks and Recreation/Public Works

• A question was raised about whether a baseball field can be moved to Wainwright, not immediately but in time

• The plan requires access from Nutter Road during construction – this can be done

• Use of Community Center – they will make it work

• Use of park across the street – concern about reaction of abutters

• Dana said this was a much stronger plan overall and he would help as he could

  1. Preliminary Project Estimate

• Dan Robbins presented the proposed cost estimates that listed the various sections of the building and the proposed renovations/construction for each section.

• The proposed plan reduces the cost of the project by approximately $12,000,000 from the plan that went to referendum

◦ The Committee will need to determine if there are sufficient funds budgeted for moveable equipment (3%) and technology equipment (4%)

◦ The Committee will need to determine how many portable classrooms will be required during Phase II – the project budget is currently carrying 12 double-wide units

◦ The Committee has requested a firm number for the cost of LEED Certification

• Builders Risk Insurance – what is the cost for this?

• The traffic study has been completed and we have received notice from the MDOT that a traffic light is not needed at the intersection of Evans and Highland – this information has been sent to Tex Haeuser

• We need to clearly articulate our plans for sharing information with the community

• Can we look for grants for such things as energy efficiencies

  1. Public Comments

• Is there a way to tie into local contractors? This can be done more easily if using Construction Management – can break out pieces more clearly

  1. Next meeting date: January 7, 2010 – SPHS Library, 6:30 - 8:30 P.M.

• To be ready for the meeting the following need to be addressed:

◦ What kind of grants for rebates on energy effectiveness exist?

◦ Meet with Jim Gailey regarding Construction Management vs. Design-Bid-Build

◦ Moveable equipment and technology – can these be reduced in any way?

◦ Discussion of enhanced commissioning required by LEED as compared to standard commissioning

◦ Start strategizing for working with the community toward a successful referendum

 

PSW/labm