December 17, 2009



These notes were prepared by Polly Ward to the best of her understanding. If you find any inaccuracies, please contact the Superintendent of Schools Office at 871-0555 within one week after receiving the notes.

Present: Steve Bailey, Ralph Baxter, Maxine Beecher, Tom Blake, Dan Cecil, Jeanne Crocker, Kathy Germani, Suzanne Godin, Carrie Hall-Indorf, Ross Little, Greg Marles, Randy Martin, Eric Mills, Dan Robbins, Scott Pakulski, Gene Swiger, Polly Ward, Megan Welter, Kevin Woodhouse

Guests: Susan Adams, Roger Allen, Rick Carter, Jerry McQueeney, Tess Nacelewicz, Peter Stocks, Jake Viola

  1. Minutes of December 3, 2009

• Minutes approved with the addition of Gene Swiger’s name to Committee Members present at the 12/3/09 meeting

  1. Update of meeting with Parks and Recreation/Public Works

• A question was raised about whether a baseball field can be moved to Wainwright, not immediately but in time

• The plan requires access from Nutter Road during construction – this can be done

• Use of Community Center – they will make it work

• Use of park across the street – concern about reaction of abutters

• Dana said this was a much stronger plan overall and he would help as he could

  1. Preliminary Project Estimate

• Dan Robbins presented the proposed cost estimates that listed the various sections of the building and the proposed renovations/construction for each section.

• The proposed plan reduces the cost of the project by approximately $12,000,000 from the plan that went to referendum

◦ The Committee will need to determine if there are sufficient funds budgeted for moveable equipment (3%) and technology equipment (4%)

◦ The Committee will need to determine how many portable classrooms will be required during Phase II – the project budget is currently carrying 12 double-wide units

◦ The Committee has requested a firm number for the cost of LEED Certification

• Builders Risk Insurance – what is the cost for this?

• The traffic study has been completed and we have received notice from the MDOT that a traffic light is not needed at the intersection of Evans and Highland – this information has been sent to Tex Haeuser

• We need to clearly articulate our plans for sharing information with the community

• Can we look for grants for such things as energy efficiencies

  1. Public Comments

• Is there a way to tie into local contractors? This can be done more easily if using Construction Management – can break out pieces more clearly

  1. Next meeting date: January 7, 2010 – SPHS Library, 6:30 - 8:30 P.M.

• To be ready for the meeting the following need to be addressed:

◦ What kind of grants for rebates on energy effectiveness exist?

◦ Meet with Jim Gailey regarding Construction Management vs. Design-Bid-Build

◦ Moveable equipment and technology – can these be reduced in any way?

◦ Discussion of enhanced commissioning required by LEED as compared to standard commissioning

◦ Start strategizing for working with the community toward a successful referendum